Skip to main content

Digital Signatures

The diary supports digital signature capture for accountability and record-keeping. Signatures are particularly useful for issue entries where you need acknowledgment from a contractor or vendor.

Adding Signatures​

Signatures work on daily log, site visit, and issue entries. To add a signature while editing an entry:

  1. Open the entry's edit page (a new entry opens there directly)
  2. Click + Add Signature
  3. Choose the signer type:
    • Self -- Your display name is recorded. If your display name is blank, your email address is used instead
    • Vendor -- Pick an existing vendor or enter a new one, then enter the signatory name
  4. Draw the signature on the canvas
  5. Click Accept Signature to finalize it

You can use Clear to redraw or Remove Signature to discard the current signature. You can add multiple signatures to a single entry -- for example, both a homeowner and a contractor acknowledging an issue. Each entry supports up to 10 signatures, and signer names are limited to 300 characters.

Unfinished signatures are blocked

An unfinished signature (no signer selected or no drawing yet) cannot be saved to the entry. Save is blocked client-side with a clear message next to the field, and autosave continues working in the background. To discard an incomplete signature, click Remove Signature to clear it, then save the entry. Server errors appear translated to your configured language.

Immutability​

Signatures lock an entry only when it is saved. While an entry is a draft, you can still:

  • Edit every field (title, body, weather, etc.)
  • Add, remove, or replace signatures
  • Add, delete, annotate, re-caption, or reorder photos
  • Leave the page and return to continue editing

Once a signed entry is saved, it becomes immutable:

  • The Edit button is hidden -- the entry can no longer be modified
  • Signatures cannot be added, removed, or changed
  • Photos cannot be added, deleted, annotated, re-captioned, or reordered
  • The whole entry can still be deleted

This ensures that signed entries serve as reliable records that cannot be altered after being finalized.

caution

Attach all photos and finalize the entry content before saving a signed entry. Once signed and saved, the entry is locked.

Signed Badge​

Entries with signatures display a "Signed" badge, making it easy to identify which entries have been formally acknowledged.

Issue Acknowledgment​

Issue entries are the most common use case for signatures. When you flag a problem with an issue entry, you can have the responsible party sign the entry to acknowledge:

  • They are aware of the issue
  • They have reviewed the documented details
  • The record is accurate as written

This creates an auditable trail of issue communication on your project.