Bank Reports

Most construction loans and subsidy programs require you to prove how money was spent -- a claim submission to your bank, a proof-of-funds statement, or a general budget overview for your own records. The Report Wizard (Budget > Reports) turns your invoices and budget lines into a formatted PDF you can hand to a lender, submit for a subsidy claim, or file away, without you having to assemble it by hand.

When to Use It

The wizard supports three report types, chosen in step 1:

Report Type	Purpose	Invoices Included
Budget Overview	A summary of all invoices and their allocations for a source, for your own records	All invoices for the selected source
Claim	Document invoices marked as paid or claimed, for submitting a reimbursement claim to a bank or subsidy program	Invoices in pending or paid status
Proof of Funds	Show only claimed invoices, as evidence that previously claimed funds were actually spent	Invoices in claimed status

Each report is generated for a single budget source at a time (a specific loan, credit line, or savings account) -- see Financing Sources.

The Five Steps

The wizard walks through five steps, shown in a stepper at the top of the page. You can jump back to any step you have already reached.

1. Report Type

Choose Budget Overview, Claim, or Proof of Funds. This determines which invoices are eligible in step 3 and which document types qualify to be attached in step 4.

2. Budget Source

Select the financing source the report is for. Each source shows the relevant amount for the chosen report type (Total Amount, Pending Amount, or Claimed Amount).

3. Select Invoices

Every eligible invoice for the source and report type is listed, pre-selected. You can:

• Deselect individual invoices, or use Select all / Reset selection
• Expand an invoice to see its individual budget lines and deposits/refunds, and exclude specific line items from the report without excluding the whole invoice
• See a partial badge on invoices whose funding is split across more than one budget source -- both invoices split across budget lines and invoices with a source-tagged deposit are flagged, and the PDF's footnotes distinguish which kind of split applies to each row
• See invoices with no allocation for this source grouped separately under Unallocated Invoices

Excluding a line item narrows the amount shown in the report but does not change the invoice's claim status -- see Marking Invoices as Claimed below.

4. Settings

• Report language -- choose the language the exported PDF is written in, independent of your own UI language. This only affects the report content (table captions, cover letter, footnotes); the wizard's own controls stay in your UI language.
• Attach invoice PDFs -- append each selected invoice's source document as a PDF appendix. Which document types qualify depends on the report type (quotations qualify for a Budget Overview, but not for a Claim or Proof of Funds report -- so a document that would undercut the report's evidentiary value is never silently attached).
• Max file size (optional) -- set a maximum file size in MB. If the final report exceeds this size, it will be automatically split into multiple PDF files, each with its own continuation cover letter. The first file notes that the report spans multiple attachments; continuation files reference the report without repeating the full table. If unset, the report is generated as a single file regardless of size.
• Include cover letter -- adds a formal letter ahead of the report table, addressed using the source's contact details. Disabled if the source has no contact address or reference number configured.

5. Preview & Export

The final step shows an editable HTML preview of the report -- this is what generates the PDF, so what you see here is what you get.

• Cover letter fields -- sender, recipient, reference, subject, body, and signature are editable text, each with a maximum length shown as you type. The date, opening salutation, and closing are generated in the report language and shown read-only. For Claim reports, the default subject is "Claim Documentation" (English) or "Abruf Kreditmittel" (German). Editing a field marks it as edited; use the reset button next to a field to discard your edit and fall back to the generated text.
• Show/hide columns -- toggle which table columns appear in the exported PDF (Vendor, Invoice No., Date, Status, Invoice Amount, Allocated Amount, Usage). The Allocated Amount column is always required and cannot be hidden. If you hide the Usage column while Attach invoice PDFs is enabled, a warning explains that readers lose the text linking each row to its attached document.
• Enhance with AI -- if your instance has an LLM provider configured (see Auto-itemize Invoices), a button generates usage descriptions and a full cover letter draft in one batched call, in the report language you selected. Regenerating -- or changing report type, source, or invoice selection while a generation is in progress -- asks for confirmation before discarding your edits or cancelling the in-flight request.
• Preview PDF opens the exact rendered PDF in a modal before you commit to downloading it.

Multi-File Reports

If you set a max file size in step 4 and the report exceeds it, the report is automatically split across multiple PDF files. The first file's cover letter notes "This report is sent in multiple attachments." Continuation files each have their own cover letter (with reference, date, closing, and signature fields) but no repeated totals or table headers -- they continue directly from where the previous file left off.

When downloading or uploading multi-file reports, all files are handled together:

• Download PDF -- if split, all files are packaged and downloaded (browser-dependent; most modern browsers can handle multi-file downloads)
• Upload to Paperless -- all files are uploaded sequentially with automatic retry on failure; progress is shown for each file

From here you can:

• Download PDF(s) -- saves the report to your device
• Upload to Paperless -- if Paperless-ngx integration is configured, uploads the generated PDF(s) directly into your document library

Marking Invoices as Claimed

For Claim reports, after exporting you are offered Mark N invoices as claimed or Finish without marking. Marking as claimed flips the included invoices (and any of their deposits swept into this report) to claimed status, so they stop appearing in future Claim reports and become eligible for a Proof of Funds report instead. If any selected invoice has excluded line items, it keeps its current claim status so the excluded portion stays claimable in a later report.

caution

Marking invoices as claimed cannot be undone from the wizard. If you are not ready to close out these invoices yet -- for example, you generated the PDF just to double-check totals -- choose Finish without marking.

Long Descriptions and Multi-Page Tables

Usage text and other free-form fields can run long, especially with German construction terminology. The report table wraps and paginates automatically to keep every character intact rather than truncating or dropping content; where a row's text must continue onto a following page, the continuation is marked so it doesn't read as a truncated or broken row. Split and deposit-reduced amounts each get their own footnote so it's clear at a glance why a row's allocated amount differs from its invoice amount.